PRIVACY POLICY

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Please read the Terms and Conditions contained in this document carefully, as use of this website implies express and full acceptance of them, in the version published at the time you access it. We recommend that you read this document carefully each time you access the website to check for changes to the terms of use and leave it if you do not agree with them. If we believe certain modifications are significant, we will update the “Last Modified” date at the top of this page. You are responsible for reviewing and familiarizing yourself with any changes.

LAWS INCORPORATED BY THIS PRIVACY POLICY

This policy is adapted to the following regulations, which are currently in force in both Spain and Europe:

Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data (GDPR).

Organic Law 3/2018, of December 5, on the Protection of Personal Data and the Guarantee of Digital Rights (LOPD-GDD).

Law 34/2002, of July 11, on Information Society Services and Electronic Commerce (LSSI-CE).

1.IDENTIFICATION

In compliance with the duty of information contained in article 10 of Law 34/2002, of July 11, on Information Society Services and Electronic Commerce with current legislation on data protection, specifically, Organic Law 3/2018, of December 5, on the protection of personal data and guarantee of digital rights (LOPDDGG) which fully implements Regulation (EU) 2016/679 of the European Parliament and of the Council of April 27, 2016 on the protection of natural persons with respect to the processing of personal data and the free movement of such data (GDPR).

Data Controller: Misaki Suzuki

Trade Name: MSuzuki Translations

NIF/NIE: Y8305518W

2.COMMUNICATION

To contact us regarding any questions about the processing of personal data, we provide various contact methods, as detailed below:

Telephone: 601 64 69 83

Email: info@msuzukitranslations.com

Registered Office: Plaza Benavente, 6, Alcazar de San Juan, Ciudad Real 13600

Website: https://msuzukitranslations.com/

All notifications and communications provided in this section will be considered effective, for all purposes, when made through any of the means detailed above.

We understand that the privacy and security of your personal information are extremely important. Therefore, this policy sets out what we do with your information and what we do to keep it secure. It also explains where and how we collect your personal information, as well as your rights regarding any personal information we hold about you.

Principles applicable to the processing of personal data

The processing of the User’s personal data will be subject to the following principles set out in Article 5 of the GDPR and Article 4 and subsequent articles of Organic Law 3/2018, of December 5, on the Protection of Personal Data and the Guarantee of Digital Rights:

• Principle of legality, loyalty, and transparency: the User’s consent will always be required after fully transparent information about the purposes for which personal data is collected.
• Principle of purpose limitation: personal data will be collected for specific, explicit, and legitimate purposes.
• Data minimization principle: the personal data collected will be only those strictly necessary in relation to the purposes for which they are processed.
• Principle of accuracy: Personal data must be accurate and always up to date.
• Principle of limitation of retention period: Personal data will only be kept in a form that allows the identification of the User for the time necessary for the purposes of its processing.
• Principle of integrity and confidentiality: Personal data will be treated in a manner that guarantees its security and confidentiality.
• Principle of proactive accountability: The Data Controller shall be responsible for ensuring that the above principles are met.

What measures have we taken to ensure the confidentiality, integrity, and security of your data?

• We only ask for the minimum amount of information necessary, collecting only what we believe is essential to do business or for the specific transaction involved;

• We have established a series of confidentiality agreements with all our suppliers, staff, and collaborators;

• We have specialized consulting services that will not only assist us permanently in this matter but will also conduct periodic checks to ensure proper compliance with these regulations;

• We have established a series of computer security measures that will protect us from possible external attacks;

• We have reviewed all our documentation to ensure that it complies with the new regulations;

• We have assessed the impact our procedures may have on the protection of your personal data;

• We have trained our staff so that we can all act diligently and ethically, complying with all the requirements set forth in the new regulations.

Principles that we will apply to your personal information

In processing your personal data, we will apply the following principles that comply with the requirements of the new European data protection regulation:

• Principle of legality, loyalty, and transparency: We will always require your consent to process your personal data for one or more specific purposes, which we will inform you about in advance with absolute transparency.

• Data minimization principle: We will only request data that is strictly necessary in relation to the purposes for which we require it. The minimum possible.

• Retention limitation principle: Data will be retained for no longer than necessary for the purposes of processing, depending on the purpose. We will inform you of the corresponding retention period. In the case of subscriptions, we will periodically review our lists and delete any records that have been inactive for a considerable period.

• Principle of integrity and confidentiality: Your data will be processed in a manner that guarantees adequate security and confidentiality. Please note that we take all necessary precautions to prevent unauthorized access or misuse of our users’ data by third parties.

LEGAL BASIS FOR THE COLLECTION AND USE OF INFORMATION

If you are an individual in the European Economic Area (EEA), our legal basis for collecting and using your information depends on the personal information concerned and the context in which we collect it. Most of our information collection and processing activities are usually based on: 1) a contractual necessity; 2) one or more legitimate interests of THE COMPANY or a third party that are not overridden by your data protection interests; or 3) your consent. Sometimes, we will have a legal obligation to collect your information, or we may need your personal information to protect your vital interests or those of another person.

TREATMENTS

Below we explain how we collect, use, disclose, transfer, and store your information. This Privacy Policy applies to personal information collected through our website. It is important that you check this Privacy Policy frequently to see if it has been updated.

All users who access our website will be able to view its entire content without needing to provide any personal information. Your personal data will only be collected when you voluntarily complete our form(s). In this case, the user guarantees the authenticity, accuracy, and veracity of the information provided, committing to keep their personal data updated so that it reflects their actual situation at all times. The user will be solely responsible for any false or inaccurate statements and any damages they may cause. Through this means of communication, you expressly agree to receive periodic communications solely from the entity. The entity will keep the personal data it receives from users through the website in complete secrecy, guaranteeing its confidentiality. The entity will adopt the necessary technical measures to prevent any alteration, loss, misuse, or unauthorized access to this data.

We also inform you that all data provided through electronic forms and/or by email is strictly necessary for the correct identification of the sender. This information will be treated with strict confidentiality and is used solely for processing information requests, contracting our services and products, and other purposes specified below. You are hereby informed and give your full and express consent to the use of your data for activities related to the entity’s corporate purpose.

The consent given, both for the processing and transfer of data subjects’ data, may be revoked at any time by sending an email to info@msuzukitranslations.com under the terms established in this Policy for the exercise of rights. This revocation will not be retroactive under any circumstances.

How we use your data

We may use your personal data in the following ways: the information you provide may help us make decisions, respond to requests, improve services, identify new needs, generate promotions, understand your expectations, and provide you with better service. We may also use your data for the following purposes:

Process your order and provide you with our products and services

• Process the order for the products and services you have purchased from us and keep you informed of its progress;
• Provide you with the corresponding product or service.

Billing and Customer Service​ 

• To bill or charge you for the use of our products and services;
• Contact you if the billing information you provided is out of date, is about to expire, or we are unable to accept payment;
• Answer any questions or concerns you may have about our products or services

Service information messages​​ 

• We will contact you to keep you updated with information about the products and services you enjoy with us.

Other procedures:

Specific reason: If you provide your personal data for a specific purpose, we will use it for purposes related to the purpose for which it was provided. For example, if you contact us by email, we will use the personal data you provide to answer your question or resolve a problem, and we will respond to the email address from which the message was sent.

Internal Purposes. We may use your personal data for internal purposes, such as relying on it to improve the content and functionality of the Services, better understand our customers’ needs, improve the Services, protect against, identify, or address fraudulent activity, enforce our Terms of Service, manage your account and provide you with customer service, and generally manage the Services and our business, among other things.

Commercial communications. Provided we have your express consent (which will be obtained through a dedicated box on our forms), we may use your personal data to contact you in the future to conduct commercial communications that may be of interest to you, always related to the products and/or services offered by the company. In any case, you will always have the option to “unsubscribe” from these emails at the bottom of said messages or notify us by sending an email to the following address: info@msuzukitranslations.com . However, you may continue to receive notifications and emails whenever they are necessary and essential for maintaining our contractual transactions. In accordance with Law 34/2002, of July 11, on Information Society Services and Electronic Commerce (LSSICE), THE COMPANY does not engage in SPAM practices and undertakes not to send commercial communications without properly identifying them.

Please note that even if you decide not to subscribe or unsubscribe from promotional or commercial electronic communications, THE COMPANY may still need to contact you as a User with important information about transactions related to your account and your purchases of products, booking of activities, or contracting of other services.

Below, we explain in more detail what types of data are collected and processed and what their purposes are:

The legal bases are linked to the purposes of the previous point

Data voluntarily provided by the interested party

Possible consequences of not providing such data

Possible transfers of data to third parties

International Transfers

Conservation periods​

OTHER ASPECTS RELATED TO THE TRANSFER OF DATA

As a general rule, the information you provide to us is not disclosed to third parties without your consent, except where required by law, such as in the event of a subpoena or request from a government agency, or if we believe in good faith that such action is necessary to a) comply with a legal obligation; b) protect or defend our rights, interests, or property or those of a third party; c) prevent or investigate potential illegal activities in connection with the Services; d) act in urgent circumstances to protect your personal safety; or e) protect against legal liability.

STORAGE

We may store your data or transfer it to a third party who will store it in accordance with this Privacy Policy. We take what we consider reasonable measures to protect personal data from loss, misuse, unauthorized use, unauthorized access, inadvertent disclosure, modification, and destruction. However, no networks, servers, databases, or internet or email transmissions are completely secure or error-free. In the event of a data breach in our custody, we will take all necessary measures to mitigate the consequences and will notify the Supervisory Authority, along with all relevant information for documentation and reporting of the incident.

CONSENTS

The data subject’s consent, in accordance with data protection regulations, is a freely given communication by the data subject, by which they agree to the processing of their data for a specific purpose, under certain conditions, of which they must be previously informed.

Can you modify or withdraw your consents whenever we want?

Of course. Information about the processing you have consented to will always be accessible. You can modify or withdraw it at any time through our email address.
You can also unsubscribe from our database at any time by sending us an email to: info@msuzukitranslations.com .

AUTOMATED DECISIONS

THE COMPANY does not make any decisions based solely on the automated processing of your data.

STATISTICAL STUDIES

THE COMPANY does not conduct studies for scientific, historical, or statistical purposes, in which case the data will be dissociated from the subject matter of the study in order to preserve its confidentiality.

NOTICE OF PERSONAL DATA BREACH OR SECURITY BREACH.

The breach of personal data represents a security breach of the information systems of THE COMPANY that causes or may cause the destruction, alteration, loss, unauthorized disclosure, or access, whether accidental or not, to personal data transmitted, stored, or processed related to the provision of our services. In the event that the personal data we store and/or process at THE COMPANY is compromised in any way, we will promptly notify the affected individuals, in accordance with the provisions of Article 33 of the GDPR. 

DATA PROTECTION RIGHTS

Users may send a written communication to THE COMPANY ‘s registered office or to the email address indicated in the heading of this Legal Notice to request the exercise of the following rights:

• Right to rectification of personal data. You have the right to rectify information stored about you if it is inaccurate. If the information we store needs to be updated, or you believe it may be incorrect, you can update it whenever you deem necessary.

• Right to access personal data. You have the right to request a copy of the personal data we hold about you.

• Right to data portability. You have the right to transfer the data you have provided to us under certain circumstances.

• Right to object to the use of personal data. You have the right to object to the processing of your personal information.

• Right to erasure. We strive to process and retain your data only as long as we need it. You also have the right to request the erasure of your stored personal data. This data will be kept locked and accessible only to certain individuals in case we need it to process a claim or meet our obligations.

• Right to restriction. You have the right to request restriction of the processing of your data so that we can store it but not use it.

In addition to the specific means established for each right, you may exercise your rights of access, rectification, cancellation, objection, restriction, and portability, as well as revoke any consent you have given, by writing to the postal or email address provided in the header of this Policy, with the reference “Data Protection.”

These rights are highly personal and will be exercised by the data subject, with no limitations other than those provided for by applicable law. However, the legal representative of the interested user may act when the user is incapacitated or a minor, making it impossible for them to exercise these rights personally. The Data Controller will exercise these rights within thirty days of receiving the request. If the Data Controller considers that the request cannot be granted, the Data Controller will notify you with reasons within the period indicated in this section. In cases where data deletion is appropriate but physical erasure is not possible, either for technical reasons or due to the computer medium used, we will block the data to prevent further use until it is completely removed from the information systems.

COLLECTION OF DATA FROM MINORS

Our website is not intended for children under 16 years of age. We do not intentionally collect information (including Personal Data) from children or other individuals who are not legally permitted to use our services. If we become aware that we have collected Personal Data from a child under 16, we will delete it as soon as possible unless we are legally required to retain such data. Please contact us if you believe we have accidentally or unintentionally collected information from a child under 16 by emailing us at info@msuzukitranslations.com .

PROCESSING OF SPECIAL CATEGORIES OF PERSONAL DATA AND PERSONAL DATA RELATING TO CRIMINAL CONVICTIONS AND OFFENCES

When completing free-text fields, you are prohibited from entering personal information that reveals racial or ethnic origin, political opinions, religious or philosophical beliefs, or labor union membership. You are prohibited from processing genetic data, biometric data intended to uniquely identify a natural person, health data, or data relating to a natural person’s sexual life or sexual orientation, as well as personal data relating to criminal convictions and offenses. If you enter any information relating to the aforementioned aspects in any of our forms or via email, it will be immediately deleted from our information systems without being able to respond to the query, since such data is neither necessary nor relevant for the purposes determined in the processing of this website.

DATA PROTECTION OFFICER

We have appointed ELEONORA CARCERONI GARBAYO as the Data Protection Officer, a registered lawyer number 4693 of the Ilustre Colegio Provincial de Abogados of A Coruña, whose email address is: info@edora.es. As described in Article 38.4 of the GDPR, data subjects may contact the Data Protection Officer regarding all matters relating to the processing of their personal data and the exercise of their rights under this Regulation.

VIDEO SURVEILLANCE

Our premises are equipped with a video surveillance system for the sole purpose of protecting THE COMPANY ‘s assets and safeguarding the safety of all persons within its premises. The images obtained will not be shared under any circumstances, except to the relevant security forces, and will be retained for a maximum period of thirty calendar days, as established in Article 6 of Instruction 1/2006, of November 8, of the Spanish Data Protection Agency, on the processing of personal data for surveillance purposes through camera or video camera systems.

COMPLAINT TO THE CONTROL AUTHORITY

If you believe your rights have been violated by our organization, you may file a complaint with the Spanish Data Protection Agency through one of the following means:

Electronic headquarters : www.agpd.es

Postal address : Spanish Data Protection Agency C/ Jorge Juan, 6 28001-Madrid

By phone : Tel. 901 100 099 Tel. 91 266 35 17

Filing a complaint with the Spanish Data Protection Agency is free of charge, and the assistance of a lawyer or attorney is not required.

MSUZUKI TRANSLATIONS has adapted this website to the requirements of Regulation (EU) 2016/679 of the European Parliament and of the Council of April 27, 2016 regarding the protection of natural persons (GDPR), Organic Law 3/2018, of December 5, on the Protection of Personal Data and guarantee of digital rights (LOPDGDD), as well as with Law 34/2002, of July 11, on Information Society Services and Electronic Commerce (LSSICE or LSSI).

© All rights reserved: MSUZUKI TRANSLATIONS